Communication

 What is communication. Define. How it is important in today’s world? What are the purposes of communication? Elaborate with examples.

Communications 

communication is derived from latin word communicare or communes which means to share or to make common.

communication is simply defined as the transfer of information from one place to another place communication is cyclic and unending process. 

communication is perceive in nature, communication is two way process the smallest sending the information is not sufficient in itself getting the feedback from the receiver is equally important.

how it is so important?

Effective communication build strong business and personal relationship because you learn to understand what people want and how to give it to them as people feel listen to understand by you naturally improve your work environment. 

what is the purpose 

1- motivate : parinita ma'am motivates step by step, that what is most important in our life and also motivates us to achieve our goal. 

2 - regulate or control : iigj has made many rules to control us for example, come to collage before 9:15 am, will not get leave without permission, food is not allowed in auditorium, it is necessary for all people to wear masks etc. 

3 - entertain : herapheri movie entertain us a lot. 

4 - intract : When we were all new in collage, parinita ma'am first got us all Intract with each other which made it easy for us to know each other. 

5 - inform : if no one inform us, then we will not even know anything. for eg : the night of 24 march 2020, we were informed that there will be a lockdown form 25 march to 14 April for 21 days, if we are not informed then we will not know. 

6 - inquiry : when we need some informed related to the exam then we go to the exam department to inquiry. 

What is grooming in communication? Why grooming is important? 

grooming 

grooming is all about your overall behavior and how you carry and conduct yourself in public. good communication skills and a warm personality always help and dressings sense, hair etc.

Why grooming is important? 

grooming is enhances beauty, health, and hygiene and its helps to maintain a healthy coat and skin, its boost your confidence.

eg : if i go to the job wearing track pants and teshirt then I will feel a little uncomfortable and everyone else will look different because the rule of interview is to wear formal clothes.

 What are the advantages and disadvantages of oral communication? Elaborate on the advantages and disadvantages with examples

advantages of oral communication : 

1  - time saving : where rapid action is necessary, in that case, it is the best way to send a message orally. On the other handwritten communication takes a long time to reach the sender.

2 - quick feedback 

another primary advantage is that it provides quick feedback in the form of oral messages or information. Thus sender or speaker can take further decisions.

3- motivation 

In oral communication, superiors and subordinates can sit face to face and exchange their views directly, such an arrangement motivates and inspires the employees to work with great care.

4- flexibility 
oral communication enjoys the benefits of flexibility. Any communication if written cannot be changed quickly and if the message is already sent then it is out of the control of the sender.

5- effective for illiterate persons

Illiterate people cannot read but they can hear and understand any information or message. So, this is the most appropriate means of communication for illiterate people.

disadvantage of oral :-

1 - no record 

in oral communication, messages are not preserved and hence they are not found in the record book. These messages cannot be retrieved in the future.

2- lack of accuracy

there is every possibility of an inaccurate message to reach the destination. It may be because of noise or the receiver forgets part or whole message.

3- misunderstanding 

due to the limitations of human memory, oral messages cannot be kept in mind in full context. Because of inattentiveness in hearing the oral messages, the communication will be barred.

4 - no legal validity

Oral messages have any legal validity. As oral messages are not kept in record, so it can be denied easily by the speaker if the situation goes against him.

5 - expensive 

to transmit oral messages at a distant place, we need to use the telephone, radio, television, etc. Such things are costly mechanical devices.

written communications :-

1- permanent record 

this is another most important facility for written communication. Every kind of written communication document is a permanent record. 

2- easy to preserve: The documents of written communication are easy to preserve. Oral and non-verbal communication cannot be preserved. If it is needed, important information can be collected from the preserved documents.

3- use as a reference: If it is needed, written communication can be used as future reference.

4 - Accurate presentation: Through the documents of the written communication top executive can present the information more accurately and clearly.  

5 - Prevention of wastage of time and money: Written communication prevents the waste of money and time. Without meeting with each other the communicator and communicate can exchange their views. 

6- Proper information: It is a proper and complete communication system. There is no opportunity to include any unnecessary information in a written document. 

disadvantage. 

1 - Time consuming: Written communication takes time to communicate with others. It is a time consuming media. It costs the valuable time of both the writer and the reader. 

2 - Difficult to maintain secrecy: It is an unexpected medium to keep business secrecy. Secrecy is not always possible to maintain through written communication. 

3 - delay in response: It takes much time to get a response from the message receiver, prompt response is not possible in case of written communication that is possible in oral communication.

4- delay in decision making: Written communication takes much time to communicate with all the parties concerned. So the decision maker cannot take decisions quickly.

5 - lack of flexibility: Since writing documents cannot be changed easily at any time. Lack of flexibility is one of the most important limitations of written communication.

type of verbal 

 f2f, telephonic, conference and seminars, gd / debates, interview / meeting.

written com 

letters, emails, advertisements, fact, press releases, forms 

why do you think body language is so important

body language has become very important in today's generation because, wherever you go today, first of all people will start judging you by looking at you, how are you, because nowadays more than 90% of communication is through body language. That's why body language is very important

when we wake up from sleep, our body remains a little dumb, by looking at us, anyone can tell that we have woken up, when we ask for the time, then we just tell it using our hands, similarly the body  language is very useful in our daily life. Body language changes in the morning and evening time. 

when a guest comes at our house, first of all, we take their blessings by touching their feet, even here became the comb of communications of body language, we just sit down with the plate Mummy gives food, Even here, without talking, communication was done through body language.

filters

Sitting is the process of reducing the details or aspect of a message each person who receive the message produce it according to his or her understanding of the situation in this process much of important information may be lost or misinterpretation and the sender will fail to convey what he want to convey. 

when we go to ask some of our teachers, we already have filtered that this teacher is such that, teacher will teach me or not, whether or the teacher is also filtered, he thinks that this student never came in collage, then why should i taught him. 

Barrier. 

There are 

Various reason which cause and successful communication or prevent to understand the actual meaning of the information which are known as communication barriers, 

The ideas and message have to reach from the transmitter to receive in the same sense if it does not happen it is on account of barrier to communication. 

Type of barrier. 

linguistic barrier or semantic, psychological, mechanical, cultural barrier, information overload, information gap, physical barrier. 

semantic barrier : she will park the car so that we can walk in park 

physiological : memory poor retention. 

Phonetic 

the system of speech sounds of a language or group of languages, the study and systematic classification of the sounds made in spoken utterance, the practical application of this science to language study

MTI

mother toung influence or interference is our first language or our native language. 

Today our world accents accepted three types of accents for pronunciation. 

RP (received pronunciation )

Accent adopted by people living in and around London,uk or bbc broadcast

2. G.A (general american english )

used by americans , canadians, mid-western states of ,south americans 

3. EIE ( educated indian english )

We used our educated Indian English for pronunciation. 

accent neutralization is the process of understanding subtle regional differences in the way a language is spoken.

Accent neutralization helps employees to get over stronger regional twangs and accents, and speak in a more neutral fashion so that callers from anywhere in the globe can understand them clearly